文件管理与控制程序Docume nts man ageme nt and con trol procedure1. 目的Purpose确保环境管理体系文件、适用的外来文件(有关的法律、法规、标准、相关方提供的文件或规范)使用的有效性。
To assure the2. 适用范围scope适用于对环境管理体系相关文件及适用的外来文件的控制。
It is apply to theen vir onment man ageme nt system relati on docume nts and usable exter nal docume nts 'con trol.3. 职责Responsibility3.1环工组：负责环境管理体系文件及适用的外来文件的归口管理；负责监控文件的执行。
The environment team: to man age and be in charge of en vir onment man ageme nt docume nts and exter nal docume nts.3.2各部门in dividual departme nt :确保各相关场所均使用现行文件的有效版本。
To en sure Therelative workplace is using the curre nt effective docume nts.4. 工作程序Work procedure4.1 文件控制范围包括：documents control ' s scopea) 环境管理手册；en vir onment man ageme nt manu al;b) 环境管理体系程序文件；en vir onment man ageme nt system procedure docume nts;c) 环境管理体系作业指导文件；the work in structio n docume nts for en vir onmentman ageme nt system;d) 环境记录表格；en vir onment record form;e) 夕卜来文件。
External docume nts.4.2 文件的编写writing the documents4. 2. 1环境管理手册和环境管理体系程序文件由环境管理者代表组织各部门人员编写。
En vir onment man ageme nt manual and the en vir onment man ageme nt system procedure documents, which will be written by each department ' s people that orga nized by the en vir onment represe ntative.The environment management 4.2.2环境管理作业指导文件由各部门主管或其授权人员编写in struct ion docume nts will be writte n by each departme nt man ager or the authorization people .4. 2. 3环境记录表格由相应文件的编写人员进行编制。
The environment record form willbe made by the pers on who made the relati on docume nts.4. 2. 4外来文件由环工组负责收集、整理和汇总。
The environment team will be in chargeof collecting, sorting and filing.4.3 文件的审批Documen f s authorization4.3.1 总经理负责批准环境管理手册。
The preside nt is in charge of authoriz ing theen vir onment man ageme nt manu al.4.3.2管理者代表负责审核环境管理手册，批准环境管理程序文件。
The en viro nmentreprese ntative is in charge of check ing the en vir onment man ageme nt manu al, toauthorize the en vir onment man ageme nt procedure docume nts.4.3.3 环工组负责审核环境管理程序文件。
The environment team is in charge of checkingthe en vir onment man ageme nt procedure docume nts.4.3.4环境作业指导文件由各部门经理或主管审核，管理者代表批准。
The environment work in struct ion docum ents will be checked by each departme nt ' s man ager , authorizedby en vir onment represe ntative .4.3.5所有文件在批准前，编制部门主管应组织与文件相关的部门主管一起对文件的适宜性进行评审。
Before authoriz ing all of the docume nts, the writte n departme nt man agershould orga nize the pers ons who invo Ived in writi ng the docume nts to assess the documents' usable.4.4 文件的标识the document ' mark4.4.1文件标识的内容包括：文件编号、受控文件的发放编号、受控与非受控、页码、版本及修改标识。
文件和记录的编号按《文件编号规定》执行。
The docume nt mark in cludi ng: docume nt No, the issue No of the con trolled docume nts, con trolled or uncon trolled,pages and modified marks. The docume nts and records ' No should be followed vvDocume nts Pile No regulatio ns>>.4.4.2文件标识应在文件正式发布前由环工组负责进行。
The documents mark will be in charged of the en vir onment team before the docume nts issued formally.4.4.3 一份有效文件或记录只能有唯一的标识。
the effective document or records should have only one mark.444 对外来文件只进行受控和发放编号标识。
For eternal documents just need controland issue the file No mark.4.4.5 文件和记录版本的标识the mark of documents and records4.4.5.1文件版本的标识：原版文件为A,第一次换版为B,第二次换版为C,……以此类推。
The mark of docume nts vers ion: the origi nal docume nt is A, the first time updateis B, the sec ond time update is C …..calculate like so445.2记录版本的标识：原版记录不作标识，修改换版后在原记录编号后加版本号，第一次换版为A,第二次换版为B,以此类推。
The mark of records version: the original version have no mark, after modification, to add the version number based on the originalrecord No. the first time update is A, the second time update is B,…..to calculate like this …4.4.6文件换版时，文件中提出的记录如未做换版，修改时则其记录编码和标识可不予变动。
When the documents need to change the form, if the records have no changes, then the update one no n eed to cha nge the record nu mber and mark.4.4.7 文件和记录修改状态的标识the docume nts and records ' mark at the status of modifyi nga) 文件修改后，应在被修改的文件中版本/修改的“修改”部位作出标识，第一次修改从0改为1，第二次修改从1改为2，以此类推；after modified the document, should clear mark at the bla nk of “ modificati on ” ，the first time correct ion cha nge0 to 1, the sec ond time correct ion, cha nge 1 to 2 •….to mark like this •…b) 由于增加或减少总页数，导致原文件中页码的变化，应对文件的所有页码进行修改。
Due to in crease or reduce the total pages, which caused the orig inal docume ntpages' change, then should correct the whole pages in the documents.4. 4.9 受控文件与非受控文件的标识the mark for con trolled docume nts and uncon trolled docume nts文件分为“受控文件”和“非受控文件”，公司内部使用的均为“受控文件”。