The PKM Info
News
General project news Summary Main aspects in one view Online reporting Task list, detailed reporting, project members, project description
Assure project information security and information exchange
Web-based Project Management
Computer network supported by Internet or Intranet based server Personalized and controlled access and authorization Centralized management of project information Individualized project information exchange environment highly-efficient project communication and collaboration environment for all project participants
Document management
Centralized management Individualized access
Project collaboration
Collaboration among all project participants Automatic control of procedures
Project Management
Project Information Management Jiwei Ma
Content
Concepts
Project Information Code System Project Information Management Web-based Project Management
Concepts
Categories of project information
By format By content
Numbers, words, drawings, pictures, voices, video, etc. Technical information Management information Financial information Legal information Pre-planning information Planning information Execution information Project closeout information
Project Information Management
The effort in project management to facilitate project information collecting, storing, sorting, filtering, combining, transforming, processing, interpreting, summarizing, communicating, etc. so as to assure the success of the project
Integrated messaging, no additional e-mail required
Document Inbox
The PKM Cockpit
Detect weak points Overview of all users, tasks, messages, and unread documents
Fully customized reporting and publishing section with options, authorization and access control All the functions to configure and manage the system
Info
Preproject
Project proposal
Feasibility study Approvals
Sample System
0120 0130
0110
Bidding
Consulting
0410
General contractor 0420 Architectural/Civil work 0430
Steps of the application
Project users and groups analysis Construction project information analysis
AvailablProject Kommunication Management German product developed by Drees & Sommer, one of the largest project management firms in Europe Buzzsaw Developed by Autodesk, widely used by Architects and engineers in North America SharePoint Developed by Microsoft, “facilitate collaboration within an organization or with partners and customers” ProjectTalk Developed by Prolog, “a full-featured project management, collaboration, and scheduling solutions” …
Options

Search Help
The PKM Desktop
Appointments
Members, Invitation, Journal
Tasks
Tasks from journals, workflow steps or manually defined
Messaging
Project Information Management
Tasks
Categorize and organize project information Establish project information processing procedure Monitor and control project information processing Monitor and control project information exchange Establish project meeting and reporting system
Project Application
PKM example Project
High speed railway Cologne Frankfurt
By project phase
…
Project Information Code System
Breakdown of the information system
By format, content, project phase, participant, etc. By subsystems, i.e. project breakdown, cost breakdown, organization structure, WBS, CWBS, etc. Determined by project information management needs Clear and definite for data sorting and storing Easy to understand and use Flexible for further revision and development
0240
0250 0260 0270 0280 0290 0310 Corresponde nce
Facility
Government Owner Project Management Design Contractor Supplier/vendor
0550
0610 0620 0630 0640 0650 0660
The PKM Archive

Document management Project defined structure Free attribution Delivery information Automatic index Automatic history function
Project logging
Automatic record of all project activities
Application of the System
Configuration of the system
Web based virtual organization Web based archive system Web based information distribution and exchange mechanism
Correspondence
Site survey Regulations
0140
0150 0160 Contract
ME work
Furnishing work Planning/survey/d esign