1
Preparation of external kick-off Match project organization and time frame with board's expectations Introduce rb team and the individual responsibilities Discuss agenda for external kick-off External kick-off Short introduction of project motivation and rb team by board Introduction of rb team Presentation of objectives, project organization and timetable Define project responsibilities and capacities at client's side Collect individual expectations of project results Define milestone meetings (e.g. steering committee) Check on-site technical infrastructure Before getting to work Write list of rb and client team members (incl. phone, fax etc.) Define clear filing system Communicate address, phones and faxes to rb secretaries
Project preparation Project execution Project closure
TeamManagement
Storyboarding
Know-how management
Conflict management
RB-CI
Internal information flow
Interface staff
Success criteria of project management
External success criteria
Innovation
Quality
Professional conduct
Management of expectations
Client satisfaction
Internal success criteria
2.
II
3. 4.
III
5. 6. 7.
Revenues Personal cost Other cost
Final presentation 31.08.03 Further implementation
IV
8. 9.
10. Performance
components V
11. Contract 12. Communication
The process of project management
Project preparation Project execution Project closure
TeamManagement
Common understanding of consulting Motivation for project
Fee costs Efficient allocation of team members
Team members often work for long periods without being monitored Good project preparation start Regular team meetings
Speech and discussion on Project Management
Roland Berger Strategy Consultants
Rotterdam, March 2003
MUC-95802-251-01-01-E.ppt 1
Technically the Project Manager has five tasks to fulfill in any project
Structuring of project
Information about project
Technical preparation
Travel and lodgings
Staffing the project
Re-briefing with (Associate) Partner
Time schedule
Time schedule
Time schedule
Checklist:
MUC-95802-251-01-01-E.ppt
4
EXAMPLE
Preparation of the project: Structuring of project
Project planning
Level
I
Module
Internal kick-off Communicate acquisition process and introduce company key players Communicate project objective and expectations of client Discuss hypothesis, project organization, responsibilities and timetable Communicate "rules of game" Define information request list Fill-out capacity planning tool and discuss seminars, vacation, … Define Info-Manager Communicate key project information (e.g. board members) to secretaries Organization of technical infrastructure Team rooms, cupboards, PC, printer, telephone and fax lines, E-Mail Office supplies, flipchart, overhead, metaplan, pinboard, brown paper Controlling of incidentals Define travelling procedures Coordinate travel bookings Select accommodation
1
External kick-off
4
Project staffing with central staffing Partner, Associate Partner PM, Consultants Editing Info-Center
2
Project registration Fill-out project registration form Obtain P number
3
6
For the efficient execution of a project a number of issues concerning the team and the client have to be covered systematically
The process of project management
Presentations
MUC-95802-251-01-01-E.ppt
5
ห้องสมุดไป่ตู้
Project preparation: Checklist for internal and external project kick-off
Checklist for project kick-offs
Internal kick-off
Motivation
Budget controlling
Checklist:
ClientManagement
Conflict management
Communication flow
Preparation for presentation
Interview/ workshop standards
The Project Manager's tasks
Project preparation
1
Project execution
3
Project closure
5
Project responsibility
TeamManagement
Responsibility for employees
Acquisition responsibility
Checklist:
ClientManagement
Confirmation of project structuring
Information/ requests
Introduction of team
Confirmation of proposal
Infrastructure for team
MUC-95802-251-01-01-E.ppt 6
2
5
3
Prestructuring of project Define objectives and hypothesis Define project modules and interrelationships Assign responsibilities to modules Define project timetable (incl. milestones)