Presenter/timing Presenter/timing Presenter/timing Presenter/timing Presenter/timing Presenter/timing
Create graphs using the native PowerPoint chart software, rather than pasting graphs from Excel
In general, use whole numbers unless you have a specific reason for including decimals
Axis titles are optional and should not be used if the information is given elsewhere or is self-evident
Bar graph, 2 data series
Axis title
Category A Category B Category C Category D Category E
0
Title, time period
Subtitle
6 6
10 10
7 7
15 15
5
10
15
20
Axis title
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Make sure that the graph is resized with the same aspect ratio (vertical/horizontal proportions)
If the text becomes distorted, undo immediately!
Use the corner object boxes only when resizing graphs! It is also advisable to hold down the <shift> key when doing so
Yale Harvard
42 1900
78 1920
16 20
50 25
1940
1960
99 32
1980
If a legend is needed, place it to the right of the graph or within the plot area. Do not add a border and set the font to roughly the same size as the data labels
Presenter/timing Presenter/timing Presenter/timing Presenter/timing Presenter/timing Presenter/timing
Bar graph, 1 data series
Category A
Title, time period
Shadow R-153 G-153 B-153
R-255 G-254 B-243
R-204 G-204 B-153
R-073 G-133 B-163
R-67 G-67 B-148
Agenda
General rules Bar and column graphs Line and combination graphs Area graphs Pie graphs Scatter plot and bubble graphs
If you want to insert a callout, use this type of text box, not the yellow ones used in this document for editorial comments
Select from the palette shown below for box fills, graphs, shadows, and other color elements
Dataset 1 Dataset 2 Dataset 3 Dataset 4 Dataset 5
Axis title
Category D
24
24
12
14
10
84
Category E
15
15
8
10 6
54
0
10
20
30
40
50
60
70
80
90
Axis title
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Templates – Graphs
US Business Group
Agenda
General rules Bar and column graphs Line and combination graphs Area graphs Pie graphs Scatter plot and bubble graphs
Stacked bar graph
Title, time period
Subtitle
Category A 6 6 3 5 1 21
Category B 10
10 5 7 3
35
Category C 10
10 7
94
40
When necessary, give the total for the column in a separate box
Title is bold, with the time period appearing after a comma. Always write out the year in full. The optional subtitle provides additional info on the data and is not bold, italics, 2 points smaller than the title. Line spacing is 1
Dataset 1 Dataset 2
24 24
25
30
Bar graph, 12 categories
Axis title
Category A Category B Category C Category D Category E Category F Category G Category H Category I Category J Category K Category L
When the data refers to projected or estimated figures, add “E” to the year label
Remember to adjust the document title tracker when you create a new document. It should match the name of the PowerPoint file
Fill R-0 G-52 B-102
Accent R-239 G-196 B-089
Accent 2 R-040 G-108 B-026
Additional colors, if needed
Accent 3 R-255 G-245 B-200
Title Text R-222 G-029 B-014
100% stacked bar graph
Category A
Try to use colors from the main color palette as much as possible
When choosing colors for adjacent graph elements, be sure to alternate light and dark colors (examples from the color palette shown below):
In general, do not use borders on bars, columns, pie pieces, et cetera
Be careful when resizing graphs!
If resizing graphs in the main PowerPoint application, make sure to use only the corner object boxes (see diagram)
Do not add unit
120
symbols (e.g., $
or M) to the axis
100
labels (except for
%).
80
Set the intervals
60
to the largest
reasonable value
40
possible
20
0
All numbers in the graph (data and axis labels) should be the same size. Text labels may be smaller if necessary
15
10
7
5
4
0 1998
1999
2000
32 25
2001
2002E
CAGR 1998-2002