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Discussion segment:
facts and figures, separated into paragraphs, each dealing with a particular theme; points are logically presented.
描述背景情况、任务、问题： 就重点进行更多的说明。根据备忘 录的目的：可以解释为什么有这些变化（背景情况），或者知道同 事如何行动（任务）， 或详细说明本备忘录要提出的问题（问 题）。
Closing segment: an action statement, requiring action from recipient, or informing
action to take.
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Guidelines for reference: A memo
also follows the ‘3Cs’ rule (conciseness, clarity and correctness) or possibly one more, ‘courtesy’
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Functions of a memo
A memo may communicate information, explain new procedures, announce changes, make requests, confirm results, or offer advice.
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Heading (page 2)
To—identify the receiver of the memo;
From—identify the sender of the memo;
Date—serves as a record of when information is forwarded, requests are made, etc.;
These forms vary from company to company, but most include spaces for the receiver’s name, the sender’s name, the date, and the subject.
The preprinted words ”to, from, date, and subject” indicate there பைடு நூலகம்he appropriate information is to be filled in.
Copying Machines
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Body
The body of the memo carries a clearly structured message, which is often written in short numbered paragraphs. The body, including the subject sentence, should be blocked to the left margin. The body should be written in plain English to present readers with an objective and factual description of the topic.
(Memos are rarely sent to other organizations.)
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The memo Format
Heading Body
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Heading (page 1)
To save time and effort—in writing, typing, and reading—most memos are written on preprinted forms.
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Format
Body —— msg. Opening segment Discussing segment Closing segment
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Format
Body:
Opening segment:
直接写出重点，并用一两句子把主要 信息写出来。
Different memo formats have been causing confusion between offices and partners. Starting on Monday, December 13th, all memos should be written using the following standard format.
Memo Writing & Short Report
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Jessica
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What is a memo?
The term “memo” (short for memorandum) is used to describe the standard format of internal communication, which an organization uses for its own staff.
Subject—indicate the topic of the memo.
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Sample heading
To: All Staff From: Allen Smith, Administrative Officer Date: November 28, 2005 Subject: Operating Instructions for New
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memorandum
a Latin word which means “thing to be remembered.” Here it refers to a written record or communication, as in a business office. 备忘录