Reference to other purchasing documents
Reference to other purchasing documents
Purchasing Overview
I.1 - 15 Overview of the Purchasing System
Purchase requisition
Purchasing Overview
I.1 - 9 Overview of the Purchasing System
Item category
Purchasing document
AB C
Item Account assign.
category
category
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Purchasing Overview
I.1 - 11 Overview of the Purchasing System
Procurement for stock
Purchasing document(s)
Item: no account assignment category
Goods receipt
Material
Warehouse
Goods issue
Vendor
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Production
Purchasing Overview
I.1 - 12 Overview of the Purchasing System
Procurement for consumption
Purchasing document(s) Item: with account assignment category
Quotations
Piece
%
Conditions
USD
Info record
Invoice receipt
Purchasing Overview
I.1 - 7 Overview of the Purchasing System
Purchasing documents
Purchase requisition
Piece. %
conditions
USD
Info record
Quota arrangement
? 60%
40%
Vendor
Material
Source list
Source list
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Vendor
Purchasing Overview
I.1 - 22 Overview of the Purchasing System
I.1 - 17 Overview of the Purchasing System
Data flow
Material
Material
Vendor
Text _________ _________ _________ _________
Text
Requirement
Outline agreem.
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Requirements known. Procure from which source?
RFQ 1
?
RFQ 2
?
Vendor 1
Vendor 2
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Quotation 1
Quotation 2
Price comparison list
Purchase order
Rejection
!
Purchasing Overview
I.1 - 19 Overview of the Purchasing System
Data flow
Material
Material
Vendor
Text _________ _________ _________ _________
Text
Requisition Requisition
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Request for quotation
? Quotation !
Purchasing information
Purchase order
Purchasing Overview
I.1 - 20 Overview of the Purchasing System
Entering an RFQ
I.1 - 10 Overview of the Purchasing System
Account assignment type
Purchasing document
AB C
Item
Acct. Assign.
Category Category
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Purchasing Overview
Consumable material M2
Service S1
Purchasing Overview
I.1 - 23 Overview of the Purchasing System
Data in the purchasing info record
Purchase requisition
RFQ
RFQ
?
Quotation
Quotation
? Quotation A
B
Contract
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Release Order
Purchase order
Purch.order
31.
1.
Scheduling agreement
Purchasing Overview
MRP
Direct entry
Purchase requisition Determine source of supply
Release
Vendor
o.k.
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Allocate and process
RFQ
?
Purchase order
Release order
Purchasing Overview
Chapter 6 Outline Agreements
Chapter 7 Purchasing Analyses / Reporting
Exercises Solutions
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Purchasing Overview
Chapter 1 Overview of the Purchasing System
Department
Requisition
MRP
Requisition
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Purchasing
Purchasing Overview
I.1 - 16 Overview of the Purchasing System
Purchase requisition processing
Purchasing document
I.1 - 8 Overview of the Purchasing System
Structure of a purchasing document
Doccuummeenntt header
General data Statistics Messages Conditions
1 Fill in initial
screen
2 Fill in item data
in the overview screen
3 Maintain detail and
additional data if necessary
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Save F11
Save F11
Purchasing Overview
Goods receipt
Vendor
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Material
Production
Purchasing Overview
I.1 - 13 Overview of the Purchasing System
Procedure for creating purchasing documents
Quotation
?
Purchase
order
Purch. info record Source list
Outline agreement Quota
Purchasing Overview
I.1 - 18 Overview of the Purchasing System
Request for quotation/ quotation
Item 1
General data Conditions Texts Schedule line
Item 2
Additional data for item 1 Purchase order history
Additional data for item 2
. ..
. ..
. ..
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Organizational Entities in Purchasing
Purchasing group 1
Purchasing organization 1
Purchasing organization
Purchasing groFra bibliotekp 2Purchasing organization 2
Pl2a0n20t/81/13 09:39
I.1 - 1 Overview of the Purchasing System