CONFIDENTIALITY PROCEDURE 10 DECEMBER 2010
SYNOPSIS
CONTENTS
CONTENTS (3)
1.PURPOSE 目的 (4)
2.RESPONSIBILITYS 职责 (5)
3.CONFIDENTIAL INFORMATION SCOPE (6)
4.STORAGE，COPY, DISTRIBUTION, BORROW AND DISPOSAL (7)
4.1Storage and Copy (7)
4.2Distribution (7)
4.3Disposal (8)
APPENDIX 1– CONFIDENTIAL DOCUMENT DISTRIBUTION REGISTER
APPENDIX 2– CONFIDENTIAL DOCUMENT CHECKLIST
1. PURPOSE 目的
This procedure provides the necessary requirements and guidelines for controlling confidential documents to assure XX COMPANY personnel are aware of storage, copy, distribution, and disposal confidential documentation.
本程序旨在提供了一些必要的要求和准则，用于控制保密级别的文件以确保XX公司员工明确保密文件的存储，复印，发布和销毁的程序。

2. RESPONSIBILITYS 职责
XX Manager is responsible for the implementation of this procedure in order to protect the company and client intellectual property information.
为了更好的对公司和业主的知识产权进行保护XX经理负责实施本程序。

Document Control has the administrative responsibility for implementing the procedure from the electronic file, hard copy distribution, and record keeping standpoint.
文档控制工程师根据本程序的要求负责管理电子档文件，硬拷贝文件的发布，以及记录和追踪。

XX company member should be required to comply Confidentiality Procedure.
XX公司所有员工要求遵守本程序。

3. CONFIDENTIAL INFORMATION SCOPE
机密性信息的范围
Confidential information protection is to manage the all confidential documentation, including both hardcopy and electronic file.
机密性信息的保护管理包括所有的纸制和电子文件。

Example: Customer Supplied Process and Instrument Diagram(P&ID)
Process Design Packages (PDP), Heat and Material Balances (HMBs),
Bid Tabulations, Cost Estimates.
Customer Defined Confidential Information
例如：业主提供的工艺流程图，
工艺设计包，热量与物料平衡
标价汇总表，费用估算
业主定义的机密性信息
4. STORAGE，COPY, DISTRIBUTION, BORROW AND DISPOSAL 4.1 Storage and Copy
Document Control shall setup Confidential Folder in server all defined confidential
documents must be storage in here and only the authorised users can access these
documents.
所有保密电子档文件必须存储在服务器的保密文件夹内只有经批准的人员可以访问保密文
件。

All hardcopy should be storage in locked cabinet.
硬拷贝文件存储在上锁的文件柜内。

All members of the project team shall not be allowed to copy and print out confidential documents only authorised Document Ccontroller can print out and copy.
所有项目组成员不能打印或复印保密文件只有批准的文档控制才能打印或复印。

4.2 Distribution
Confidential documentation must be defined distribution list by Project Manager or
Engineering Manager, document controller register in to Confidential Distribution Register.
Each confidential document will be stamped with “CONFIDENTIAL”
项目经理或设计经理确定保密文件的发送人员，文档控制在每份保密文件的封页加盖
“CONFIDENTIAL”图章并登记到保密文件发布登记表上。

According to approved hardcopy number Document Control will assign copy numbers and
log them in confidential document distribution register before distributing and hand delivered to the recipient and his/her signature on the register shall be obtained. In the event that the
intended recipient is not at his desk, a note shall be left in his/her in-basked asking them to
collect the document from Document Control Center.
保密文件严格按照批准的份数发布，文档控制在发布之前将每个复印件进行编号登记,发布时
要求接受人签字签收。

如果接受人不在不能随意放在接受人办公室或办公桌上可留下便签要
求到DCC领取。

4.3 Disposal
Confidential documents shall be returned to Document Control when no longer required. Document Control shall check returned document and signature on confidential document distribution register. Returned documents will be shredded by Document Control.
保密文件在不使用时必须退回给文档控制并再登记在保密文件发布登记表上。

文档控制销毁
文件。

APPENDIX 1– CONFIDENTIAL DOCUMENT DISTRIBUTION REGISTER
APPENDIX 2– CONFIDENTIAL DOCUMENT CHECKLIST。