Bank Statement First National Bank
Nashville, TN 37459 Clothes Mart Nashville, TN
May 31, 2006
Lesson 11
CASH CONTROL 现金控制
11- 1
Learning Objectives
Define internal control and identify requirements for good internal accounting control Apply internal control to cash receipts and disbursements Define cash and explain how to report them
11- 6
NEW WORDS, PHRASES AND SPECIAL TERMS
Internal control 内部控制 The measures an organization employsfor
fraud欺骗(行为) or misfeasance不当行为 ,滥用职权are minimized.
Issuing checks for payment of verified, approved and recorded obligations.

11- 16
Voucher System of Control
Cashier Accounting Receiving Supplier (Vendor) Purchasing Requesting
11- 15
Voucher System of Control
A voucher system establishes procedures for:

Verifying, approving and recording obligations for eventual cash disbursements.
Detail Definition P92.
E.g. requiring more than one signature on
certain documents, security arrangement for stock-handling, use of special passwords, handling of computer files, etc.
错误的判断
Intent to Defeat internal controls for personal gain
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Confusion混淆,困惑
Limitations of Internal Control
The costs of internal controls must not exceed their benefits.
11- 7
Types of Internal Controls
Accounting control: Organization, planning and procedures for safeguarding assets and the reliability of financial records Administrative control: Procedures and methods concerned mainly with operational efficiency and managerial policies
Explain and record petty cash fund transactions.
11- 2
NEW WORDS, PHRASES AND SPECIAL TERMS
Check 支票 Bank deposit 银行存款 Money order 汇票，汇款单 – (post office邮局) Bank draft (banker’s check; banker’s draft)
Cash
IOUs借据, post-dated checks远期支票，uncollected customers’ checks with “NSF” (not sufficient funds) – Receivable -- Not Cash Collection on notes – notes receivable Until notification of collection - Cash
Over-the-Counter 店面交易的，普通零售的 Cash Receipts Cash register with locked-in record of transactions. Compare cash register record with cash reported.
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Invoice
Purchase Order采购订单 Purchase Requisition请购单
Voucher
11- 17
Bank reconciliation 银行往来调节表
Control is provided by comparing the two records and accounting for any differences
Benefits
Costs
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Control of Cash
An effective system of internal control that protects cash should meet three basic guidelines:
Handling cash is separated from recordkeeping of cash. Cash receipts are deposited intact完 整无缺的,如数的in a bank each day .
Cash disbursements are made by check.
11- 12
Cash
Cash Notes, coins, checks, money orders and bank deposits - all items that are acceptable for deposit in a bank
Check Invoice Approval Receiving Report
Supplier (Vendor) Cashier Accounting, Requesting & Purchasing Accounting Supplier, Requesting, Receiving & Accounting Purchasing and Accounting
- 银行汇票 A check drawn by a bank on itself or its agent. A person who owes money to another buys the draft from a bank for cash and hands it to the creditor who need have no fear that it might be dishonored拒绝承兑.
11- 3
NEW WORDS, PHRASES AND SPECIAL TERMS
Post-date 迟签日期 To insert a date on a document that is later than the date on which it is signed, thus making it effective only from the later date. A post-dated( or forward-dated) check 远期支票 cannot be negotiated(转让; 议付;兑现) before the date written on it, irrespective of when it was signed. Ante-date 提前填写日期
11- 8
Requirements for good internal accounting control
1.
Competent personnel（称职的人员）
2.
3. 4. 5. 6.
Assignment of responsibility (分派责任)
Division of work Separation of accountability (会计责任) from custodianship (保管工作) Adequate records and equipment Rotation (轮流，轮换) of personnel
11- 4
NEW WORDS, PHRASES AND SPECIAL TERMS
Imprest account 定额备用金账户
A means of controlling petty-cash expenditure in which a
person is given a certain sum of money (float or imprest). When some of it has been spent, that person provides appropriate vouchers 应付凭单for the amounts spent and is then reimbursed偿还，报销so that the float is restored. Thus at any given time the person should have either vouchers or cash to a total of the amount of the float.
11- 5
NEW WORDS, PHRASES AND SPECIAL TERMS