accounts. 3. One of our typists just left to have a baby. Why don’t you call the agency to arrange some interviews?
MEMO
To: All Faculty members From: Dean’s Office Date: April 1, 2002 Subject:
We have another new rule, called “Sign your name when you make photocopies.” There is a notice to this effect on the desk next to the copy machines. Why? Because we have used too much paper and the machine has broken down several times in the past months.
Components of Memos
Memo headings Memo messages
To: From: Date: Subject:
Date: To: From: Through: Subject:
1. What is the importance of subject line in a memo? 2. What is Through line used for?
If you plan to attend please let me know by the end of this week. Please try to check me by October 25.
SUBJECT: Budget Computerization
As we have previously discussed, Monarch Computer Service has provided a verbal bid for placing the budget and allocation and expenditure activities related to the budget on the computer system. Their estimate is $5000 for the software package with related special reports. This expense is high because of the unique features that seem inherent in our system. The general ledger program that Monarch Computer Systems currently has would not be adaptable to our system, thus driving up the cost of this software package.
If you want to go ahead, please set up planning meetings through Barbara (extension 404).
❖ You work for Foley Press, Forest Road,
Wovlerhampton, WO72 4XU, publishers of school and
Memos
Memo
❖ Definition ❖ Historical context ❖ Component ❖ Features (characteristics) ❖ Types
What is a memo? What does it short for?
Why memo writing is a simple and efficient way of written communication? What are memos used for?
********************************(closing) How do we end a memo?
MEMO
DATE: October 11, 2007 TO: Gary Gao, Acting Personal Manager FROM: Staff SUBJECT:
We need to add four people to our support staff for several reasons. 1. Last week alone four secretaries complained of overwork. 2. We’ve hired two new managers and we have three new
*************************************************** *************************************************** ********(body) What does a body in a memo supply?
Composition of Memo Messages
Opening/introduction Body/details Closing/response
How do we start an opening? What does a body in a memo supply? How do we end a memo?
college textbooks. Your Office Manager, Mary
McMahon, leaves the following message for you.
We’ve had several complaints from customers saying that some of them received the books they ordered with the wrong invoices, and some were sent the correct invoices with the wrong books. This has never happened before. The Managing Director, Mr Augustus Foley, is very concerned about this. Will you please draft a memo, under his name, a copy of which can be sent to all workers in the Dispatch Department, expressing his concern and asking them to give their full attention to their work and to double-check that the correct invoices are sent with orders? I know they have had several new workers starting there during the last six months but that they must take them to the Dispatch Department Manager, old Harry Hawke. Oh yes, write it in a friendly, helpful tone and not a threatening one.
If you feel this is a reasonable price for the tasks you wish to accomplish, please contact Barbara (extension 404) so that planning meetings can be arranged with the representatives of the computer company. On the basis of the activities you discussed and because of the uniqueness of our bookkeeping system, I think this is a reasonable price.
Memo
• Short for memorandum, • A simple and efficient message that is used to remind of or draw
someone’s attention to certain matters. • Common forms of written communication within a compees FROM: Park Johnson, Clerk
Medical Records Department DATE: October 16 SUBJECT: Mary Owen
Mary Owen from the Medical Records Department is retiring next month, after more than thirty years of faithful service to Christina Hospital.
MEMO
To: Peter Feng, Marketing Manager From: Bertram Young, General Manager Date: December 19, 2003 Subject: Sales Promotion
*************************************************** *******(opening) How do we start an opening?
IF you want to go ahead, please set up planning meetings through Barbara (extension 404)