You are an internationally acclaimed scholar and educator. Your participation will be among the highlights of the conference.
We sincerely hope that you can accept our invitation. As you know, this is the 10th anniversary of the First Conference on Parallel Data Processing and we plan to make it a truly international meeting. We have accepted many papers from several foreign countries, including two from your country.
Keeping up Pre-/ Post-conference Correspondence
Topical Highlights
➢ Pre-conference Correspondence ➢ Issues for Correspondence ➢ Financial Application ➢ Cover Letters ➢ Post-conference Correspondence
I am looking forward to hearing from your soon. Sincerely yours, (signature) printed name
A letter of inquiry for meeting information details
Dear Mr. Jannotta, I have learned from Progress in Physics, No.12, 1997 that the International Conference on Thermodynamics will be held in Sydney, Australia, from December 4 to 12, 1999. I would appreciate receiving the call for papers, circulars and other details of the conference. I thank you in anticipation of an early reply. Yours sincerely, (signature) printed name
conference
Issues for Correspondence
➢ Clearness ➢ Conciseness ➢ Correctness ➢ Courtesy ➢ customariness
Letters for Inquiry
➢ the formal name of the conference (or the information source)
Pre-conference Correspondence
➢ Whom to Correspond with ➢ What to Correspond about ➢ How to Correspond
Whom to Correspond with
➢ The secretary-general ➢ The chairperson ➢ Different committees. ➢ The known acquaintance ➢ Some designated convenors (会议联系人)
We should be very much obliged if you could kindly give us information on the deadline for the submission of abstracts, papers, and other written materials.
➢ the specific inquires or requests ➢ the closing of the letter
(A letter of inquiry for the deadline of submission ) Dear Professor Smith,
I am the Deputy Director of the Zhong-yuan Institute of Acoustics in Zhengzhou, China. Since we have been undertaking researches on underwater imaging and ultrasonic non-destructive testing for many years, we are very much interested in attending the Twelfth International Symposium on Acoustical Imaging, which is to be held in London, dated 511th July, this year.
What to Correspond about
➢ the themes or areas for discussion ➢ requirements for participation ➢ information about paper submission ➢ details of different sessions ➢ pre-/post-conference arrangements ➢ the acceptance or declination of the invitation for
(A letter of inquiry for another conference ) Dear Dr. Helps,
Many thanks for your letter of July 5. We have learned that following the Sixth International Conference on Pattern Recognition, there will be two additional conferences to be held in Germany: (1) IEEE Workshop on Applied Time Series Analysis (Technical University, Munich, October 23, 1996) and (2) ISMIII International Symposium on Medical Imaging and Image Interpretation (International Congress Center Berlin, October 26-29, 1996).
chairing a session ➢ the delayed abstract or paper submission
➢ the cancelation for the registration ➢ the disagreement to the paper presentation
arrangement ➢ changing the time or mode of the oral
presentation arrangement ➢ making some changes in the submitted paper ➢ application for financial assistance ➢ post-conference joint researches ➢ by-the-way visit to another concurrently-held
We enclose a copy of the advance program of the conference. If you can come, please let us know as soon as possible, since we have to prepare the final program soon.
If you can come to the symposium, your local expenses including hotel accommodations, meals, and the conference fee will be covered by the organizers. However, it is assumed that your institute will take care of the travel expenses to and from Beijing.
am very pleased to invite you to attend and chair a session of the forthcoming 98 International Conference on Parallel Data Processing to be held in Bellaire, Michigan, from August 25 to August 28, 1998.
(A letter of inquiry for current status of the submitted paper)
Dear Dr. Lichty, It is more than two months since I sent to you my paper, but I have not received any information yet. As far as I know one can be inviteis paper is accepted. In order to make necessary preparations for the meeting as early as possible, I would like to be informed of the present status of my submitted paper. Yours sincerely, (signature) printed name