❖If you are chosen to delegate the task of organizing the meeting, make sure you are familiar with the agenda, objectives, and any relevant background information before the meeting.
Confirmation
❖The first meeting or the meeting is on a new time--contact all participants a week to three days before the meeting day.
❖The regularly scheduled meetings-try not to change the location and time.
优选大学商务英语课件 ppt
LOGO
Good planning
LOGO
Purpose and Participant Structure Location and Time Agenda Responsibilities
❖Purpose— the meeting to achieve what goal, mainly what problem you will settle?
Use the agenda Use an ideas bin Use ground rules
1
Keeping discussion centered on the stated purpose and specified agenda items.
2
1.it stores valuable ideas; 2.it allows discussion to stay focused on the agenda topic.
Guest speakers
Panel sessions
Structure
videos
Discussion groups
demonstrations
Location & Time
The meeting place that best matches the participant’s needs, the objective, and the meeting structure.
2)Distributing the agenda prior to the meeting help participants prepare.
3)Provides direction and focus for the discussion
An agenda is crucial to meeting success
The meeting time depends on the availability of participants and meeting facilities.
Agenda
1)It clarifies the objectives so people understand the meeting purpose
❖There should be a mutual understanding of individual assignments and how they fit into the total program.
▪ It is best to prepare a written summary of assigned duties so individuals know what their responsibility.
How to run effective meetings?
Thinking :What is a leader or facilitator of a company responsible for?
Tips :
❖ Setting the meeting tone ❖ Keeping the discussion on track ❖ Making sure everyone has a fair chance of being heard ❖ Summarize relevant points and tie things together
in three ways.
Essential elements of an agenda
Title Time & date
Location
Discof persons responsible for covering each item
Responsibilities
3
they are used to facilitate group interaction.
❖Besides : ❖Control dominating individuals:--making sure
that everyone has their own opinion..
❖Summarize—It is far easier to schedule the next meeting while everyone is at the table then it is to contact each participant individually.
Next ,we talk about how to effectively run a meeting
❖Firstly : ❖Begin on time and end on time------it is a
respect and appreciation for those who well prepared for it.
❖Participant—Who needs to attend this meeting to accomplish the purpose?
How should the meeting be organized to best accomplish the purpose
Brainstorming sessions