PAGE 4
!@
#
Process Mapping – Guidance Notes
Overview
Finance Function Excellence
This is used to provide a graphical representation at various levels of detail of the key processes and activities being reviewed. Processes are generally divided into four components: process, sub-process, activity and step. Process flow charts can be drawn to any of these levels to document current ‘as is’ processes and to represent future ‘to be’ processes.
MR 1.1
Report
Variance analysis
MR 1.2
Report
Financial analysis
MR 1.3
Finalised management report
AR Staff AR System •Management reporting system •Management reporting staff
Technology

Single core finance/reporting system Use of balances scorecards Automated consolidation Slice and dice facility in reporting
Key Controls
For more information please contact one of the following:James Meader Louise Stephen jmeader@ lstephen4@ 0207 951 0045 0207 951 7391
Upload data
MR 1.11
Run report
MR 1.12
Perform initial review
MR 1.13
Process adjustments
MR 1.14
Add commentary
MR 1.15
•Sales ledger •Purchase ledger
•Management reporting system •Management reporting staff
Key Process Objectives


Data preparation Detailed analysis Review of reports
Processes


Report preparation Variance analysis Financial analysis
Finance Function Excellence
Controls (i.e. Procedures Standards Requirements for rework)

Input (i.e. Information Material)
Process / activity
Output (i.e. Information Material)
Resources (i.e. People Functions IT systems Machines)
PAGE 6
!@
#
Management Reporting Process Stakeholders
Finance Billing Systems Business
Finance Function Excellence
Sub Processes / Notes
MR1.11 Import data

MR1.12 Run report

Import data into management reporting system
Run initial management report
MR1.13 Initial review Perform initial analysis of report content Identify adjustments
•Management reporting system •Management reporting staff •E-mails
Activities
MR 1.1 Report preparation Import data Run report Initial review Process adjustments Add commentary MR1.2 Variance analysis MR1.3 Financial analysis Perform detailed analysis Add commentary Use financial information
PAGE 3
!@
#
Management Reporting - Trends
From

Finance Function Excellence
To

Historic looking thick management accounting pack
One page scorecards

Integrated systems and shared data
The objectives of process mapping are to: • Understand and make visible what happens now - what activities take place and how they are linked together • Provide a common language for understanding the processes in question • Assess the flow of activity independently of organisation and internal politics • Highlight cost and performance issues in generating the output • Provide the base data for redesigning processes • Act as a common tool for both understanding the current state and the 'to -be'.
Feb 2004
e Finance Function Excellence
Management Reporting Process
#
Management Reporting Process
Finance Function Excellence
This pack has been written to provide guidance on current thinking of World Class Process design. The pack should be used as a reference document which can be discussed internally or with clients. It should not be distributed to clients as this document is the Finance Function Excellence team’s current view of leading practice. The material contained within can however be discussed with clients and should be used as a starting point for developing World Class Processes. The processes are generic and have been developed at a high level so that they can be applied to different client situations.
To provide the right information at the right time To provide accurate information To ensure that the needs of the business are met To align reporting with business strategy To provide the business with management information that supports decision making
PAGE 2
!@
#
Management Reporting Process
Organisation
Finance Function Excellence
Roles

Centralised production of management accounts Economies of scale Review and analysis performed by business specialists
Issue report Perform variance analysis