Purpose:
to ask the reader whether the budget should be computerized. To: George Chan, Chief Manager From: Mary Lee of Computer Center Subject: Whether to computerize the budget
What are memos used for?
Memo
• Short for memorandum,
• A simple and efficient message that is used to remind of or draw someone’s attention to certain matters.
•
Common forms of written communication within a company.
Components of Memos
Memo headings
Memo messages
To:
Date: To: From: Through: Subject:
From:
Date:
Subject:
We’ve had several complaints from customers saying that some of them received the books they ordered with the wrong invoices, and some were sent the correct invoices with the wrong books. This has never happened before. The Managing Director, Mr Augustus Foley, is very concerned about this. Will you please draft a memo, under his name, a copy of which can be sent to all workers in the Dispatch Department, expressing his concern and asking them to give their full attention to their work and to double-check that the correct invoices are sent with orders? I know they have had several new workers starting there during the last six months but that they must take them to the Dispatch Department Manager, old Harry Hawke. Oh yes, write it in a friendly, helpful tone and not a threatening one.
Should the budget be computerized? Monarch Computer Service has verbally bid $ 5000 to provide this service. This high expense stems from the unique features of our system which is not adaptable to Manarch’s general ledger system, so the price seems fair. IF you want to go ahead, please set up planning meetings through Barbara (extension 404)
*************************************************** *******(opening) How do we start an opening?
*************************************************** *************************************************** ********(body) What does a body in a memo supply?
1. What is the importance of subject line in a memo? 2. What is Through line used for?
MEMO To: Peter Feng, Marketing Manager From: Bertram Young, General Manager Date: December 19, 2003 Subject: Sales Promotion
We
might not be
To: George Chan, Chief Manager From: Mary Lee of Computer Center Date: May 2, 2008 Subject: Should we Computerize Our Budget System? Monarch Computer Service has verbally bid $ 5000 to provide this service. Since it will have to custom design a system for us (its general system doesn’t adapt to our unique features), this price seems fair. If you want to go ahead, please set up planning meetings through Barbara (extension 404).
SUBJECT: Budget Computerization
As we have previously discussed, Monarch Computer Service has provided a verbal bid for placing the budget and allocation and expenditure activities related to the budget on the computer system. Their estimate is $5000 for the software package with related special reports. This expense is high because of the unique features that seem inherent in our system. The general ledger program that Monarch Computer Systems currently has would not be adaptable to our system, thus driving up the cost of this software package. If you feel this is a reasonable price for the tasks you wish to accomplish, please contact Barbara (extension 404) so that planning meetings can be arranged with the representatives of the computer company. On the basis of the activities you discussed and because of the uniqueness of our bookkeeping system, I think this is a reasonable price.
Memos
Memo
Definition
Historical
context Component Features (characteristics) Types
What is a memo? What does it short for?
Why memo writing is a simple and efficient way of written communication?
Composition of Memo Messages
Opening/introduction
Body/details
Closing/response
How do we start an opening? What does a body in a memo supply?
How dor Foley Press, Forest Road, Wovlerhampton, WO72 4XU, publishers of school and college textbooks. Your Office Manager, Mary McMahon, leaves the following message for you.
********************************(closing) How do we end a memo?
MEMO
DATE: October 11, 2007 TO: Gary Gao, Acting Personal Manager FROM: Staff SUBJECT: We need to add four people to our support staff for several reasons. 1. Last week alone four secretaries complained of overwork. 2. We’ve hired two new managers and we have three new accounts. 3. One of our typists just left to have a baby. Why don’t you call the agency to arrange some interviews?