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3. Seven-step process of preparing and delivering extemporaneous presentations
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Step 1：Plan and organize the presentation
• Introduction
• Gain the attention of the audience • Not before decision makers • Thesis enough
Outside the organization
Occasions for selling
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Typical presentations in the org.
Results of engineering evaluations Status report on affirmative action program Budget proposal Forecast projection Systems demonstration for upper management Briefings for vendors Briefings for senior executives on community issues Orientation for new employee
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Step 4:Memorize the beginning and the end of the presentation
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2.Five propositions about presentations
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1.Presentations are made before small audiences, which are often composed of decision makers.
2.Presentations are usually delivered extemporaneously.
• State a thesis • Offer a preview of the main point
• Body
• Main points backed by supporting material • Not more than three main points • Informative:Spatial organization,topical, chronological, course-to-effect • Based on written one: Follow a report format: • Persuasive using the motivated sequence: attention in introduction, need, satisfaction, visualization, action (conclusion):
• Skilled and experienced speaker
• Outline
• Inexperienced and nervous speakers
• Word for word
• Suggestions
• Use short sentences and avoid complex sentence construction • Not to use technical expressions or acronyms unfamiliar to the audience • Employ techniques like: summarization, restatement, enumeration... • Edit for the ear: round off numbers and statistics, avoid too much figures
• Extemporaneous: prepared and delivered from an outline
3.Presentations usually complement some type of written communication.
4.Presentations usually employ some type of visual aid. 5.Presentations usually have a question-and-answer session.
Professional English
Presentation
Outline
1. Types of presentation 2. Five propositions about presentations 3. Seven-step process of preparing and delivering
• Conclusion
• Obverse of the introduction
• Summary/restatement • A concluding attention getter
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ቤተ መጻሕፍቲ ባይዱ
Step 2:Compose the content of your presentation word for word
extemporaneous presentations
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1. Types
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Nature Informative Persuasive
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Occasions within the organization
Briefings Status reports Budget Project proposals
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Step 3:Construct your presentation outline
• Full sentences • Key phrase/key word • Write reminders in the margins
• Slow • Look at audience • Pause here • Smile • Gesture • ...... • Show slide #1 here • ......