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Short Paragraphs
Avoid long wordy blocks of type Use short sentences and paragraphs Use a new paragraph for each new thought
or idea Express that thought or idea simply and
from Merriam-Webster’s Guide to Business Correspondence
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Essential qualities for wellprepared business letters:
Good quality stationery Neat typing or printing Even spacing Short paragraphs Correct grammar, spelling and punctuation
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All the elements of business letter style come together to produce a reflection on paper not only of the writer’s ability and knowledge …… but also of an organization’s total image.
2. Preview what you are going to learn next class and review what you have learned in time;
3. Finish all the exercises assigned;
(oral work ,written task, pre-class work and in-class work)
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Even Spacing
1.Correct paragraphing : “Don’t”: one-letter, one paragraph; “Do”: one idea, one paragraph instead. 2. Wide margins : “Don’t”: Additional sheet for only one or two
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Good Quality Stationery
Letter sheet: plain white bond paper, unruled. with letterhead printed or engraved in black, grey or white. size: 21x30 cm, or A4.
4. Evaluation based on your attendence, class
performance and you学习r交e流x课件ercises
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Why do we learn letter writing?
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We have to communicate.
Three channels for communications: Vis-à-vis [‘vizəvi]（面对面） Verbal Written
Envelope: matching the letter sheet in quality; conforming with letterhead in printing or engraving size: 22x11 cm
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A Letterhead in Black
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briefly
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Correct Grammar, Spelling and Punctuation …………………………………………………..
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Three Considerations for Evaluation of Channels
Money Time Documentation
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UNIT ONE
Presentation and Layout of Business Letters
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A letter is like a visit on paper.
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A Letterhead in Blue
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A Letterhead in Grey
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Neat Typing or Printing
No smudges, finger marks and erasures!
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How?
Even Spacing
Word Processor!
from Merriam-Webster’s Guide to Business Correspondeitten letters reflect a firm’s pride and concern for quality;
Poorly-prepared correspondence can produce a negative impression that its recipients may have second thoughts about pursuing business with the firm.
Welcome to the Course of Correspondence for Import and Export!
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Up-to-date Correspondence for
Import & Export
Requirements:
1. Be on time for class;
concluding lines of a letter; “Do”: get it all on the preceding page. 3. Indented or not? As preferred “Do”: Keep the same distance from the margin.
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