3
they are used to facilitate group interaction.
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❖Besides : ❖Control dominating individuals:--making sure
that everyone has their own opinion..
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How to run effective meetings?
Thinking :What is a leader or facilitator of a company responsible for?
Tips :
❖ Setting the meeting tone ❖ Keeping the discussion on track ❖ Making sure everyone has a fair chance of being heard ❖ Summarize relevant points and tie things together
demonstrations
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Location & Time
The meeting place that best matches the participant’s needs, the objective, and the meeting structure.
The meeting time depends on the availability of participants and meeting facilities.
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How should the meeting be organized to best accomplish the purpose
Brainstorming sessions
Guest speakers
Panel sessions
Structure
videos
Discussion ps
How to Organize and Run Effective Meetings
Group member :彭家惠 郑敏聪 谭慧荣 陈颖颖
1
a LOGO
Good planning
LOGO
Purpose and Participant Structure Location and Time Agenda Responsibilities
Location
Discussion items
Names of persons responsible for covering each item
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Responsibilities
❖There should be a mutual understanding of individual assignments and how they fit into the total program.
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Agenda
1)It clarifies the objectives so people understand the meeting purpose
2)Distributing the agenda prior to the meeting help participants prepare.
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❖Purpose— the meeting to achieve what goal, mainly what problem you will settle?
❖Participant—Who needs to attend this meeting to accomplish the purpose?
3)Provides direction and focus for the discussion
An agenda is crucial to meeting success
in three ways.
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Essential elements of an agenda
Title Time & date
❖The regularly scheduled meetings-try not to change the location and time.
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❖If you are chosen to delegate the task of organizing the meeting, make sure you are familiar with the agenda, objectives, and any relevant background information before the meeting.
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Use the agenda Use an ideas bin Use ground rules
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Keeping discussion centered on the stated purpose and specified agenda items.
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1.it stores valuable ideas; 2.it allows discussion to stay focused on the agenda topic.
▪ It is best to prepare a written summary of assigned duties so individuals know what their responsibility.
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Confirmation
❖The first meeting or the meeting is on a new time--contact all participants a week to three days before the meeting day.
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Next ,we talk about how to effectively run a meeting
❖Firstly : ❖Begin on time and end on time------it is a
respect and appreciation for those who well prepared for it.