Business English
Common Voting Methods
Voice vote – saying “Aye” or “No”
Raising vote – standing or show of hands Secret ballot – written ballot
Roll call – secretary polls members
A motion to adjourn is used when it is time to close a meeting. (“I move to adjourn this meeting.”)
Business English
Steps to planning a meeting include:
1. Determine the overall purpose of the meeting. 2. Identify business to be acted on.
a. some topic detail for each heading b. Include amount of time each topic is expected to last
Business English
Gloria
Objective
Know how to prepare a business meeting either as an organizer or participant.
Learn the skills of conducting of a meeting in each step, including beginning a meeting, during a meeting and concluding a meeting.
Business English
Main motion: used to obtain group approval for a new project or some other course of action
“I move that”…. are the three words used to begin a main motion 2. Whenever possible, include: Who ·When What ·Where 3. Should always be stated in the affirmative form (proposing some type of action). 4. All main motions need a second before they can be voted upon. (“I second the motion.”)
3. Set a date and time for the meeting.
Business English
Steps to planning a meeting include: 4. Select a convenient location with appropriate equipment. 5. Assign responsibilities to different members. 6. Develop an agenda (order of business) and send it to all members. 7. Plan for follow-through and assessment afterwards.
I General Introduction: Four Types of Business Meetings

一、行政型会议 (Administrative Meeting) 。它是商界的各个单位 所召开的工作性、执行性的会议。例如，行政会(executive session)、董事会(board meeting)，等等。 二、业务型会议(business/operation meeting)。它是商界的有关单 位所召开的专业性、技术性会议。例如，展览会(exhibition)、供 货会(supply meeting)，等等。
1.
Business English
5. After an item is moved and seconded, there is time for a discussion of the motion. All persons wishing to speak must be recognized by the chairperson The person introducing the motion speaks first. All members have the right to speak about the motion. No one can speak a second time until all who want to speak have spoken a first time. Speakers can only speak about the motion that is being discussed.
Business English
Agenda: the plan that lists the events or items in a meeting.
1. Common items to include:
a. Call to order. b. Minutes from the last meeting held. c. Officer reports. d. Special reports. e. Committee reports. f. Unfinished business. g. New business. h. Adjournment. 2. When the agenda is handed out to all members, it should include a. Meeting start time. b. Meeting end time c. Location
Business English
Amendments are used to change or improve a motion.
1.
2.
Three ways to amend a motion include • by addition • by substitution • by striking out “I move to amend the motion by . . . .” After an amendment has been offered, it requires a second.
Business English
Delaying action on the motion under consideration
1.
To postpone definitely – postpone to a specific time. (“I move to postpone the motion until the next meeting.”)
☻Section 1 Definition
A meeting is a group of people who are gathered for a shared purpose.
A. The key to a good meeting is planning. B. Planned meetings have value to all members. C. The main reasons meetings are held are to: 1. Carry out the affairs of an organization. 2. Present information. 3. Solicit different opinions and work out the differences. 4. Get agreement on goals. 5. Brief members before action is taken. 6. Organize members into work groups (committees).
Business English
☻Section 2
Parliamentary procedure:
A certain set of “rules” known as parliamentary law or Robert’s Rules of Order that is used to maintain order in a meeting. The main purposes of parliamentary law are to: Focus on one item at a time. Extend courtesy to everyone (allow everyone to speak). Observe the rule of the majority. Ensure the rights of the minority.
三、群体型会议。它是商界各单位内部的群众团体或群众组织所 召开的非行政性、非业务性的会议，旨在争取群体权利，反映群 体意愿。例如，职代会、团代会，等等。 四、社交型会议。它是商界各单位以扩大本单位的交际面为目的 而举行的会议。例如，茶话会、联欢会，等等。



Business English
I General Introduction
Business English
III Terms



Refer to a committee Rising vote Voice vote Secret ballot Roll call
起立表决 点名
不记名投票 口头表决 提交给委员会
Business English