is necessary. If the memo is longer than a page, repeat the “To”
line, the date, and the subject line on and add a page number to subsequent pages.
Language features
Discussion segment: facts and figures, separated into paragraphs,
each dealing with a particular theme; points are logically presented.
描述背景情况、任务、问题： 就重点进行更多的说明。根 据备忘录的目的：可以解释为什么有这些变化（背景情况 ），或者知道同事如何行动（任务）， 或详细说明本备忘 录要提出的问题（问题）。
Format
Body: Opening segmenerent memo formats have been causing
confusion between offices and partners. Starting on Monday, December 13th, all memos should be written using the following standard format.
As memos are meant for internal communication, the language can be made more relaxed than in business letters. However, that is no excuse for the sentences to be chatty or impolite.
All frontline staff are required to participate in the upcoming customer service training program.
We are happy to announce the addition of Sabrina Penang as office manager.
Format
To: recipients’ names and job titles It is usually not necessary to use Mr., Mrs.,
Miss or Ms unless the memo is very formal. From: your name and job title
Format
DATE: current date
SUBJECT: The subject line should be specific enough to convey the main purpose of the memo
E.g. “Mandatory Employee Benefits Meeting” rather than “Meeting”
Examples
We should take determined effort to respond positively to the need for producing a practical and visible plan that can bring about absentee reduction and efficiency promotion.
Closing segment: an action statement, requiring action from
recipient, or informing action to take.
Guidelines
All lines of the memo begin at the left margin. The text begins two spaces after the subject line. Memos do not begin with a salutation. No closing remark such as ‘Sincerely’ or ‘Best regards’
A firm action should be taken, so we can cut down absentee and be more efficient.
商务英语写作 MEMO
LOGO
Definition
Memorandum, memo for short, is a written message sent by one person to another or a group of people within the same organization. This internal communication can be from superior to subordinate down the chain of command, e.g. from Managing Director to Accounting Manager, or the other way round; it can also go between equals, for example, from on section chief to another.
As far as formality is concerned, a memo is something between a business letter and a note.
In the way of the tone of memos, a major consideration should be over the status of the sender and the recipient in the organization.