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RECORDS CONTROL PROCEDURE 记录控制程序
目的OBJECTIVE 2 范围SCOPE
2 定义与缩写DEFINITIONS/ ABBREVIATIONS 2 概述GENERAL TOPICS 2 特性PARTICULARITIES 2 正文PROCEDURAL ELEMENTS
3 流程FLOW CHART
3 任务描述TASKS DESCRIPTION
4 参考文件REFERENCE DOCUMENTS 6 记录RECORDS
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PROCEDURE 程序文件
RECORDS CONTROL PROCEDURE 记录控制程序
Objective 目的
To ensure the controls over records are adequate to prove the conformity to requirements and the effective operation of the management system.
确保记录的控制足以证明对要求的符合和管理体系的有效运行。
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Scope 范围
Applied to all records established at QF, including records provided by the subcontractor. 适用于祺富建立的所有记录，也包括分承包方提供的记录。
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Definitions/ Abbreviations 定义与缩写
N/A
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General topics 概述
It is the responsibility of related departments to ensure the implementation of this procedure. 相关部门经理/主管负责保证此程序的实施。
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Particularities 特性
N/A
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RECORDS CONTROL PROCEDURE 记录控制程序
Procedural Elements 正文
Flow chart 流程
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Tasks description 任务描述
Task 1任务1： Form designing or update 表格的提出或更新
When design procedures or work instructions, related departments shall review the necessary of establishing records.
设计程序和工作指导时，相关部门应评审建立记录的必要性。
Related department shall follow this procedure to update the records during usage if necessary. 相关部门在使用表格时，必要时参照该程序更新相关表格。
Task 2 任务2：Form Reference 表单编号
Document generator should fill “Document establishment and update application form ” FORM_PR_001_001for applying form number and control before the new form is considered as effective. DCC is responsible to upload the approved form to server shared directory, which is the formal access way for users. Or DCC will send the hard copy to usage department.
文件编写人在设计记录表单时，应填写《文件新建和更改申请表》Form_PR_001_001向文控中心DCC 申请一个表单编号并将表格发放到DCC 受控， DCC 将表格上载到服务器的公用盘上。
只有服务器公用盘上为有效的下载的途径。
或者文控中心发纸质版本给使用部门
Task 3/4/5/6/任务3/4/5/6：
DCC will give a uniform number to the form after checking the form does not exit and update the “Record List” F orm_PR_002_001. Otherwise DCC should reject the form to the department and explain the reason.
DCC 确认无相关的表单存在后给该表单一个统一的编号并更新《记录清单》Form_PR_002_001，通知相关部门;不然DCC 要退回该表单。
DCC 确认无相关的表单存在后给该表单一个统一的编号并更新《记录清单》Form _PR_002_001，通知相关部门。
Task 7任务7
Records filling in 记录填写
Records shall remain legible, correct, and fully filling in. 质量记录内容应该清晰、正确、内容完整
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RECORDS CONTROL PROCEDURE 记录控制程序
Any change to hard copy records shall be signed by the editor. 对记录修改时，修改人应签名。
Records shall be verified by the responsible manager or his designate. 记录应经责任主管/经理或其指定者的确认。
Task 8任务8
Records file, store and disposal. 记录可用书面或电子的方式进行存档。
The quality records can be kept in form of either hard copy or electronic. 保存期限要符合《记录清单》Form _PR_002_001以及程序文件中的要求。
The storage life shall conform to the requirement in “Record List”. 记录应该放置在清洁、干燥的地方，便于存取与查阅。
Records shall be stored in a clean and dry place and remain easily consulting.
If some old record should be kept in DCC, should be sent to DCC per half year. DCC will inform related departments in advance. And DCC will sent written notice before destroy.
旧的记录，需要每半年送往文控中心保存的，文控中心需提前发出通知。
并且在到期销毁前，DCC 将发出销毁通知，由相关使用部门确认。
If bound by contract, customers or their agency and consult QF records. 合同要求时，祺富记录可以提供给客户或其代理商查阅 Categories of Records 记录种类：
Records include but not limited to 质量记录包括，但不仅限于： Inspection or testing reports on raw materials, components, or products 原材料，五金配件、半成品，或产品的检验或测试报告 Standard samples of raw materials, components, or products 原材料，五金配件、半成品，或产品的标准样板
Calibration or maintenance records for instrument or equipment 仪器或设备的校正或维护记录
Concession records for raw materials, components, or products 原材料，五金配件或产品的特采记录。