便函写作Memo (Memorandum)一、什么是便函简单地说，便函就是指在同一家机构内从一个人或一个部门传递到另一个人或部门的书面信息，内容是要在当天或近期内所要办理的事情。
二、便函写作的格式便函通常包含以下几个部分：1.公司名称；2.公司的电话号码或传真号码；3.收函人姓名（和职位）To:4.留言人姓名（和职位）From:5.留言日期Date:6.便函主题Subject（Re）:7.正文商务便条Note便条一般有四个组成部分：日期、称呼、正文、签名。
一些公司有印好的便条笺。
让秘书通知推迟约会You are Head of Research for an international car manufacturer. You have to make an urgent trip tomorrow to visit Pierre Blanco, a colleague who works for a subsidiary.Write a memo of 40-50 words to your secretary.telling her who you are going to see and whenasking her to book flight tickets and accommodationtelling her what work you would like her to do in your absence.题目分析Overall effect: The secretary would know where the Head of Research was going and when, and would understand she was required to book flights and accommodation, and what work she should do tomorrow.To: Alice Hu, Personal SecretaryFrom: David Guan, Head of ResearchDate: 1 May 2001Subject: Urgent trip to subsidiary companyI have to make an urgent trip tomorrow, 2nd May 2001, to visit Pierre Blanco. Please book flight tickets and accommodation. In my absence, I would like you to handle all matters that do not need my personal decisions. Please inform all relevant colleagues.To: Alice Hu, Personal SecretaryFrom: David Guan, Head of ResearchDate: 1 May 2001Subject: Urgent trip to French subsidiaryI’ll visit Pierre Blanco in Paris on 2 May 2001 in the afternoon. Please book me return flight tickets and accommodation at Hilton Hotel for my three-day visit. In my absence, you should schedule and then fax me the arrangements for next week.You are taking your annual holiday at the beginning of July and you will be out of the office for three weeks.Write a memo of 40-50 words to your secretary, telling him/her: ·when you are going on holiday and for how long;·what should happen to your mail;·what he/she should do in case of an emergency.To: Alice Hu, SecretaryFrom: David Guan, ManagerDate: 29 June 2001Subject: Arrangement for my holidayI’m going on my annual holiday next Monday 2nd July for three weeks. Please keep my mail until I return. If something urgent occurs, please report it directly to our Deputy Manager or contact me on 12345678903.HomeworkYou are a Project Team Leader. You have had to cancel your next project meeting because some of the member of your team will be abroad.Write a memo of 40-50 words to your project team:Informing them of the cancellation and giving the reasonStating a new date and time for the meetingRequesting suggestions for the agendaTo: All Project Team MembersFrom: David Guan, Project Team LeaderDate: 12 May 2002Subject: Cancellation of project meetingOur next project meeting will be cancelled because two members will be abroad for a trade fair in France on May 13. Shall we meet again at 9am on 19 May? Besides, you should hand in your suggestion for the agenda by May 15.Memo writing.●You are the Research and Development Director of an engineering company. Which is a subsidiary of a larger corporation. The chairman of the corporation is visiting your company next week.●Write a memo of 40-50 words to all your staff:☐informing them of the visit☐telling them why the visitor is coming☐telling them when he will arrive and asking them to be at the welcome reception for him.MemoTo: All StaffFrom: David Guan, Research and Development DirectorDate: 23 November 2000Subject: Visit of ChairmanThe chairman of our corporation is going to visit our company next Monday 27 November to discuss the pricing policy for our new product. He will arrive at 10am and please attend the welcome reception for him at 10.15am. Thanks.Letter writing一封信是由信头、日期、编号、收信人情况、称呼、正文、主题、结束语、写信人签名、姓名和职位等几个主要部分构成的。
1. Letterhead: at the top or in the top right-hand corner. The writer’s name is not at the top of the letter.2．Date：on the right. Various forms of the date are possible.3．Reference: is useful for filing. It tells you who wrote and signed the letter (the boss) and then who typed it (the secretary). A reference may also include a file number and a date.4．Addressee：on the left. If you are writing to another country, write the country in the address.收信人情况包括：1)name of addressee2)title of addressee3)name of company4)address of addressee5. （1）Salutation：Use the name of the reader if you know it, without the initial. If you do not, write Dear Sirs to a company, Dear sir to a man, Dear Madam to a woman or Dear Sir or Madam if you do not know the sex of the reader.（2）Complimentary Close：Yours faithfully if you do not know the reader’s name. Yours sincerely if you do .*当你知道收信人姓名时：称呼可以写成：Dear Mr Cox (收信人为男性时)Dear Mrs Cox (收信人为已婚女性时)Dear Miss Cox (收信人为未婚女性时)Dear Ms Cox (收信人为女性，但你不清楚她的婚姻状况时)结束语都应该是:Yours sincerely*当你不知道收信人的姓名时：称呼可以写成：Dear Sir or Madam （当你不知道收信人的姓名以及性别时）Dear Sir (to a man) （当你写给一位不知名的男性时）Dear Madam (to a woman) （当你写给一位不知名的女性时）结束语都应该是:Yours faithfully*当你写信给一个公司或一个部门时：称呼可以写成：Dear Sirs结束语应该是：Yours faithfully* 当你写给一个关系很近的人或这封信并不正式时:称呼可以写成:Dear Lucy [直接使用收信人的名（first name）]结束语可以写成:With best wishes / With kind regards / Best wishes6. Subject：Sometimes we write a heading at the top of the letter. It tells us exactly what the letter is about.7．Body：start a new paragraph for each new idea or subject. Leave a line space between each paragraph. Do not break words at the end of a line. 8．Signature，Writer’s full name，Position / TitlePunctuation: in modern business letters punctuation not used in the headings and endings of a letter. Normal punctuation is used in the body of the letter.1 这是一个有关书信格式的练习，练习的要求是请你根据下面的一封信回答下列7个问题。