3. Report endorsement and guarantee conditions
Shi Jingyu
4. Set forth meeting rules for the Company’s board of directors. Wang Hanlin
10:30 Old or unfinished business
9:00 Call to order
Chen Ping
9:00 Chairman’s welcome remarks
Chen Ping
9:10 Approval of the agenda
Chen Ping
9:20 Approval of the minutes of the last meeting
如果有任何问题，请随时找会务组工作人员，我们将尽力为您解决。
2. If there is anything I can do for you, please just call me at…
如果有什么我能为您效劳的，请致电……找我。
3. Remittal of the list of the attendees.
A business meeting agenda is a __p_l_a_n_ for a business meeting. It _i_n_c_lu_d_e_s__ elements such as the time, place, and __ti_tl_e_ of the meeting, people who _a_t_te_n_d_ the meeting, and the order of the _e_v_e_n_ts_ to occur in the meeting.
Introduction
As the order of the day , meeting agenda contains
1. time, place, title of the meeting 2. a list of topics to be discussed in the meeting, 3. people responsible for the topic 4. the approximated amount of time for each topic.
David David John John Larry John
Exercises
I. Blank filling: fill in the gaps with the following words to obtain the definitiona. events attend title business plan includes
Unit 4 Intra-corporate Documents (II)
Tasks
Meeting Agenda Meeting Minutes
Tasks of Meeting Agenda
1. Introduction 2. Categorization 3. Layout 4. Samples 5. Exercises 6. Case study
Zhong Yan’qun, Deputy Director of the executive committeeof Expo 2010（30m). 10：50 Report on overall/general plan of Expo park by Huang Jian’zhi, Deputy Director(60m) 12：00 Work lunch(buffet) Location: Shanghai Spring restaurant, BIF, Sofitel Jin Jiang Oriental Hotel
Informal agenda
A formal agenda may include:
1.call to order 2.reports 3.discussion 4.decision 5.adjournment
Layout
(1) Heading (2) Body
Heading
The heading includes:
（赞助机构）可获得本次参会者的名单。
Case Study
Translate the following agenda
会议日程 中国2010年上海世博会第一次参展方会议 会议地点：东锦江索菲特大酒店2F锦祥礼堂
2006年11月15日（星期三） 第1天上午 09：00 到达会场，登记、领取会议资料 09：25 世博会协调局周汉民副局长主持会议 09：30 杨雄市长致开幕辞（10分钟） 09：40 观看世博会形象片（5分钟） 09：45 国展局秘书长Mr.Locertales 致辞（10分钟） 09：55 华君铎总代表致辞（10分钟） 10：05 茶歇（15分钟）（2F门口） 10：20 钟燕群副主任作世博会组织架构和筹备工作情况报告（30分钟） 10：50 黄健之副局长作世博园区总体规划报告（60分钟） 12：00 工作午餐（自助）
Chen Ping
9:30 Reporting items
Chen Ping
1. 2012 business report
Zhao Ning
2. Supervisor review of 2012 financial statements.
Wang Jie
Sample – A formal agenda
Expositions)(10m). 09：55 Speech by Hua Jun’duo, commissioner general of the Chinese government(10m) 10：05 Tea break(15m)(2f Entrance). 10：20 Report on the organizational structure and preparatory progress of Expo 2010 by

Tasks of Meeting Minutes
1. Introduction 2. Categorization 3. Layout 4. Principles 5. Samples 6. Exercises
Introduction
Minutes are the summarized official records of proceedings at meetings. They accurately and concisely summarize what has been said and what has been decided at the meetings.
地点：东锦江索菲特大酒店B1F春申苑
Answer for Reference
Agenda
The First Participants Meeting of Expo(exposition),2010,Shanghai,China Location: Sofitel Jin Jiang Oriental Hotel Wednesday, Nov.15, 2006
3. Submission and vote on proposed revisions to the Company’s Articles of Incorporation.
4. Submission and vote on proposed revisions to the Company’s Procedures
Coordinated Bureau 09：30 Opening speech/keynote by Yang Xiong, Mayor of Shanghai(10m) 09：40 Watching Expo image video/film(5m) 09：45 Speech by Mr.Locertales, Sectary General of BIE(Bureau of International
常务委员会
6. sponsoring organization
主办单位
Exercises
III. Translate the following sentences.
1. If you have any other problem, please do not hesitate to contact our staff. We will try our best to solve it.
Day One Morning 09：00 Arrival, registration, picking up meeting kits. 09：25 Meeting chaired by Zhou Han’ming, Vice/Deputy Director of Expo 2010 Business
Sample – A formal agenda
Agenda
Meeting of the Board of Directors of Far East Textiles Enterprise Ltd.
Time: Friday, April 27, 2013, 9:00 a.m.
Place: Auditorium of Far East Textiles Enterprise Ltd.
Categorization
1. Formal agenda 2. Informal agenda
Formal agenda
A formal agenda may include:
1. call to order 2. approval of the agenda 3. approval of the minutes of the last meeting 4. reports 5. old or unfinished business 6. new business 7. announcement 8. adjournment